Scope creep is a major problem for project managers. It is not uncommon for goals and requirements to be drafted on a project. However, when it comes to implementation, things can get out of control.
Project stakeholders are unhappy when schedules get stretched and costs go beyond their means.
Project managers must ensure that the scope of projects is managed and controlled at all stages. Project Management Institute research paper by Richard Larson & Elizabeth Larson explains it very well: “Changes in projects are inevitable, so scope creep is possible.” ”
Dynamic changes occur at every phase or milestone of a project. This is why managing change well is so important for controlling the scope of a project. Even the most experienced project managers cannot limit scope and must get people on board. It can also be difficult to adapt and keep processes flexible in order to make change easier.
These are some strategies for project management that can help with this and project scope management.
Identification and participation of key stakeholders
Serving stakeholders is an important part of project management. Project managers can better understand and manage expectations by engaging key decision makers and stakeholders during the project phases. This includes project sponsors, team leaders, impacted employees, and support partners. Stakeholder mapping can be a useful strategy.
Consulting agencies are the best at managing stakeholders in a variety settings. This is why they have some of the most effective project management strategies. Accenture offers three suggestions for managing change that can help with scope.
Determining which stakeholders will need to change their strategy and how they can do so.
Stakeholders will be able to modify their approach by mapping out a plan.
It is possible to arrange the necessary resources and materials in order to ensure that everything is done on time.
Close feedback loops
Feedback is key to managing the project’s life cycle. This is especially true when dealing with changes management and evolving scope. Information silos are a major problem for teams and organizations. Information silos are more dangerous for larger operations. This could be due to team behavior, process and structural barriers. Many ideas will originate from a few people. If silos are formed in the team, then other members will not be able join the loop until the project is implemented.
Information silos can be broken down by incorporating better processes into your work. This will allow for better feedback exchange between teams. Many teams now use agile project management methods. These methods encourage short iterations and where feedback and reviews are an integral part of each phase.
Another option is to create a central repository for all project deliverables and data. Basecamp, a tool that allows teams to collaborate with both internal and external stakeholders, provides a platform. ZipBoard allows teams to share contextual feedback among project stakeholders and convert that feedback into trackable issues.
Establishing a delivery schedule
Projects can be made easier by breaking down tasks into subtasks. The overall schedule can then be broken down into smaller phases and milestones. With a focus on producing deliverables at each milestone, this will make them more manageable. This creates a sense of accountability and drives projects. A solid understanding of the project is essential.